AG-610 – Departmental Purchase Request Exemptions

There several types of services which do not require an AG-610, Departmental Purchase Request, to be submitted with the invoice. The AG-610 form is not required for any expenditure to be paid with LOCAL funds. The AG-610 form is required for all expenditures to be paid with STATE funds except for the examples listed below. Although the AG-610 form is not required, the State Comptroller’s Office does require that documentation be maintained. A contract, agreement, or purchase order must be maintained for any services that are negotiated or for any contractual services, such as cell phones.

This list does cover most of the areas that have expenditures processed on a regular basis. This list is not all inclusive. There may be other items that do not require the submission of an AG-610 form. If you have any questions regarding if an AG-610 form is required, contact Shiao-Yen Ko at 979-845-4778 or Kim Payne at 979-845-4764.

• Utilities – Gas, water, electric, sewage, chilled water, steam, waste disposal (object class codes 5010-5035)
  
  
• Telecommunications – TAMU Centrex, Department of Information Resources (DIR), long distance service, monthly land line service (object class codes 5110-5156) Exception – Cell phone service does require the use of an AG-610 form if the service is not provided by TAMU Centrex or DIR.
  
  
• Registrations (object class code 5215)
  
  
• Demurrage (object class code 5233)
  
  
• Postage – TAMU mail services, postage machine recharges (object class code 5655 and 5682) Exception – special mailings does require an AG-610 form.
  
  
• Periodicals, subscriptions (object class code 4025)
  
  
• Advertising (object class code 5641)
  
  
• Professional Services (requires an approved independent contractor form)
  
  
• Lecturers and associated fees
  
  
• Food purchases (object class code 4050)
  
  
• Memberships (object class code 5211-5213)
  
  
• Data processing – TAMU CIS (object class code 5645) Exception – Software or installation/modifications of service lines does require the use of an AG-610.
  
  
• Rental of Land (copy of the approved rental agreement is required)