Voucher Corrections and Cancellations

Correction Request Form (AG-201)
PDF | WordPerfect | Microsoft Word

1. Data Entry errors.
   
   The department has submitted a voucher with the correct account number printed
   on it to the Fiscal Office. When the Fiscal Office processes the voucher, an
   incorrect account number is charged. In order to have this corrected, the
   department will need to contact the Fiscal Office. E-mail Kim Payne or Shiao-
   Yen Ko with the information pertaining to this error (FAMIS ref #, Dept ref #,
   account numbers involved and dollar amount). Another option would be to send a
   copy of FAMIS screen 168 to the Fiscal office with a note stating that there is a
   data entry error.
   
   
2. To change expenditures from one account to another.
   
   A voucher is submitted to the Fiscal Office and is processed with the account
   number listed on the voucher. After the voucher has been processed the
   department would like to have the expense charged to another account. In order to
   have this type of correction processed, the department needs to submit a
   Correction Request Form to the Fiscal Office. (See form.)

Generally, corrections are made within the same month they are submitted to the Fiscal
Office. If the request is received by the Fiscal Office just prior to the end of the month, the
correction may not be made until the beginning of the next month.

Voucher Cancellations

Purchase Voucher Cancellation Request (AG-203)
PDF | WordPerfect | Microsoft Word

A voucher can be canceled for several reasons, such as: duplicate payment,
check/warrant made out incorrectly, payment not due, etc. When a voucher needs to
be canceled, the department should submit a Voucher Cancellation Form. This form
should be submitted with the original check to the Fiscal Office. If the Fiscal Office
receives a check/warrant from a vendor, we will contact the department for a Voucher
Cancellation Form.