Airfare

• Local Funds
  • All reimbursements are subject to department head or designee approval.
  • Airfare does not have to be purchased with the State of Texas corporate card.
  • The airline ticket does not have to show the fare basis codes.
  • The exception form is not required
  • When reimbursement is to be made for travel expenses that would not normally be paid the cost savings must be documented on the travel voucher. If there is a benefit or cost savings or no other seats are available, business class airfare may be allowed. Business class airfare must be approved by the AgriLife Fiscal Office prior to the trip.
• State Funds
  • Contract Airfare
    • The State of Texas contracted airline fares are effective from 6/1/08 to 3/31/09.
    • See Airfare Guidelines for State Accounts for details.
• Receipt Requirements
  • Airline tickets must contain the following information:
    • Name of the person that is traveling
    • The fare basis code
    • Name of the airline company
    • Ticket Number
    • Amount of the airfare with a cost breakdown of the base airfare, taxes,
      segment fees, and passenger facility charges.
    • Class of transportation
    • Origin and destination of each flight
    • The dates of travel
    • The form of payment