Travel

1. Contacts
2. Reference Material
   1. Guidelines for the Disbursement of Funds
   2. How to Process Travel Reimbursements in FAMIS
   3. Local Funds Travel Voucher Check List
   4. State Funds Travel Voucher Check List
   5. Expenditure Object Class Codes
      1. Alphabetical Listing
      2. Sago Object Class Code Search
      3. Travel Object Class codes
         1. In State
         2. Out of State
         3. Other
         4. Quick Reference Sheet
   6. Laserfiche Information
      1. Procedures for Submitting Travel and A/P documents
      2. Tips for Scanning Travel and A/P documents
   7. How to Handle PIPs
      1. FYA PIPs
      2. FYI PIPs
   8. Review Open Commitments
   9. FAMIS Departmental Screen Card (It must be printed using 8.5” x 14” paper.) (from A/P)
   10. Fly America Act
3. Planning a Trip Quick Links
4. Corporate Card and CBA Card
   1. State of Texas Corporate Charge Card
   2. Corporate Card Forms
      1. JPMorgan Chase Individual Bill Card Application and Instructions
      2. JPMorgan Chase Individual Bill Corporate Card Acknowledgement Form -  AG-803
      3. JPMorgan Chase CLIBA Application
      4. Non-Travel Related Dispute Form
      5. Travel Related Dispute Form
      6. State of Texas Charge Card Program
   3. Questions concerning the corporate card program should be directed to:
      Susan McNeese
      Financial Management Supervisor I
      979-845-4748
5. Vendor Setup
   Departments will need to set up a vendor id in FAMIS for any traveler that will be receiving either a travel reimbursement or that will have a central or direct billed travel expense paid on their behalf.  Employees are not automatically set up in FAMIS as a vendor.  Submit vendor requests to vendorrequest@ag.tamu.edu or fax to 979-458-3242.  Be sure to indicate which campus code the vendor will need to be created in.  It is recommended to use the business or office address for an employee.  To help expedite the reimbursement process, please refer to the Direct Deposit/ACH Information section.
6. Direct Deposit – Travel Checks
7. Training
   The AgriLife FAMIS Help Desk has many training classes available on-line to assist you with performing Disbursements of Funds functions.http://agfiscal.tamu.edu/famis/
   If you have any additional training needs, please contact Gwen Tucker at 979-862-2245 or e-mail FAMISHelp-Ag@ag.tamu.edu
8. Travel Forms
9. Other Travel Related Resources and Web Links
   1. Airline State Contract Information
   2. Contract Hotel Information
      1. Hotel Directory Listings
      2. Hotel Amenities
      3. LaQuinta AgriLife Reservations
      4. State Hotel Occupancy Tax Exemption Certificate
   3. County Locator
      1. National Association of Counties
      2. Bail & Indonesia
   4. Contract Car Rental Information
      1. General Rental Car Contract Information
      2. Current Contract Rates
      3. Avis Rental Car System Inc
      4. Enterprise Rent-A-Car
   5. Currency Convertor – FXConverter
   6. Language Converter
   7. Mileage Guide – State of Texas
   8. National Travel Systems
      1. State of Texas Contracted Travel Agency
      2. Travel Agent fees:
         1. On-Line - $8.75 (State of Texas contract airfare can be booked on-line)
         2. Phone - $14.75
   9. Out of State Meal and Lodging Rates
   10. Office of State-Federal Relations (OSFR)
   11. Rand McNally
   12. U.S. State Department Travel Advisories
   13. State of Texas Travel Allowance Guide
   14. State Travel Management Program
   15. ListServ

April 20, 2009