Travel Policies and Procedures Manual
Chapter 1 General Provisions
1.01	Authority
1.02	Definitions
1.03	Conservation of State Funds A. Requirements of the Travel Regulations Act
1.04	Responsibilities of a State Employee
1.05	Official State Business A. General Discussion B. Payable or Reimbursable Travel Expenses Incurred for Reasons Unrelated to Official State Business 1. Medical Care for Traveling State Employees 2. Attending Funerals 3. Inability to Perform Official State Business 4. Travel Expenses Incurred While on Leave 5. Travel Expenses Incurred while Returning to a Designated Headquarters Because of Illness or a Personal Emergency
1.06	Participation in General Services Commission's Travel Services Contracts A. Use of Contract Airfare B. Use of Contract Hotel/Motel Establishments C. Use of Contracted Rental Car Companies D. Use of Contracted Charge Card E. Contract Vendor Exceptions
1.07	Travel to Washington, D.C.
1.08	Travel Expense Documentation


	Payments and Reimbursements Contingent on Incurrence of Expenses by Claimant
	Discounts on Travel Expenses
	Spending the Weekend from a Designated Headquarters
	Packaged Travel Arrangements
	Expenses Incurred While Qualifying for Discount Airfares
	Traveling to a Duty Point or a Designated Headquarters While on Personal Leave
	Tickets or Similar Items that have been Lost or Stolen
	Death of a State Employee
Chapter 2 Meals and Lodging Expenses
2.01	Provisions Applicable to all Types of Travel Expenses A. General Requirement for Travel Outside Texas B. Additional Requirement for Travel Involving a Foreign Country Other than Canada and the United Mexican States
2.02	Providing Services to Another State Agency
2.03	Cancellation Charges A. General Discussion B. Failure to Cancel a Travel Reservation or Plan on Time to Avoid a Cancellation Charge
	Overnight Travel within Texas
2.03	Non-overnight Travel within Texas
2.04	Overnight Travel Outside Texas but within the Continental United States
2.05	Non-overnight Travel Outside Texas but within the Continental United States
2.06	Overnight Travel to Alaska, Hawaii, Canada, Mexico and U.S. Possessions of Samoa, Guam, Puerto Rico, and the Virgin Islands
2.07	Non-Overnight Travel to U.S. Possessions, Alaska, Hawaii, Canada, or Mexico
2.08	Travel to Foreign Countries Other than Canada and Mexico
2.09	Travel to Multiple Duty Points Without an Intermediate Return to a Designated Headquarters
2.10	Multi-day Travel to or from a Duty Point
2.11	Sharing Lodging
2.12	Receipt Requirements
2.13	Hotel Occupancy Taxes
2.14	Lease of Apartment or House
Chapter 3 Reimbursements for Mileage, Parking, and Tolls
3.01	Mileage Rate
3.02	General Provisions
3.03	Computation of Number of Miles
3.04	Coordination of Travel ("Four-per-car Rule")
3.05	Travel Outside Texas
3.06	Travel Between a Residence and an Airport, or a Duty Point
3.07	Mileage Incurred While Obtaining Meals
3.08	Mileage Incurred While Obtaining Lodging
3.09	Parking
3.10	Tolls
Chapter 4 Travel by Rented or Public Conveyance
4.01	Supporting Documentation Requirements for Reimbursements
4.02	Commercial Air Transportation
4.03	Rental of Motor Vehicles
4.04	Travel by Railroad, Bike, Boat, or Motor Vehicle
4.05	Travel by Mass Transit, Taxi, or Limousine
4.06	Direct Payment of Transportation Expenses
4.07	Combining Personal Business with State Business
4.08	Receiving a Free Ticket when Another Ticket is Purchased ("Buy One, Get One Free")
4.09	Purchasing Two Round-trip Tickets with the Intention of Making Only One Round-trip
4.10	Purchasing a Ticket to a Destination with the Intention of Ending the Transportation at an Intermediate Stop
Chapter 5 Transportation by Private Aircraft
5.01	Reimbursements to State Employees
5.02	Rental or Charter of an Aircraft
Chapter 6 Special Provisions
6.01	State Employees who have Disabilities
6.02	Registration
6.03	Prospective State Employees
6.04	Incidental Expenses
6.05	Sales and Use Taxes
Chapter 7 Travel Requests
7.01	General
7.02	Purpose of Travel
7.03	Travel at No Expense to Texas A&M Agriculture
7.04	Blanket Travel Requests
7.05	Travel Advances - TAES Accounts Only
7.06	Foreign Travel Requests
Chapter 8 Travel Vouchers
8.01	General
Chapter 9 Contract Vendors and Rates
9.01	Contract Hotels
9.02	Contract Vendor Exceptions
9.03	Contract Car Rentals
9.04	Contract Airline Fares

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